NHS IT, Records and Data

04.08.20

Open opportunity contract issued for Lloyd George records digitisation

NHS England and NHS Improvement (NHSEI) are looking to further their efforts to digitise patient records by launching an open opportunity contract, valued at up to £185m, for the provision of digitisation services of Lloyd George records.

The open opportunity contract, which was issued by the National Commercial and Procurement Hub on behalf of NHSEI, is suitable for SMEs and will run until September 2, 2020.

It is seeking to identify suitably experienced and qualified suppliers to join a dynamic purchasing system (DPS), which will act as the vehicle for procurement of digitisation services for clinical commissioning groups and other contracting authorities on both either a regional or local level.

The four-year contract would begin from September 3, 2020 and run through until August 2, 2024.

The DPS will be divided into three Categories (Lots):

  • Lot 1 – Scanning services
  • Lot 2 – Integration with foundation clinical system
  • Lot 3 – Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2).

Suppliers interested in performing the services covered by both Lots 1 and 2 may also apply for Lot 3 in addition. Awarding of specific contracts will be via invitation to tender to suppliers listed on the established DPS.

The estimated total value is £185m split across the 3 lots. Contract values for each lot will vary according to the Lots that contracting authorities select to use.

Lloyd George records are paper documents which for several years made up the system for the storage of general practice information on patients. The GP Contract requires that by 2022/23, Lloyd George notes will be digitised and patients will have access to their records.

Currently, there are 6743 GP practices in England, serving a population of more than 60 million patients. Some practices have already started the digitisation process for their records while nationally supported pilots have informed the development of an approach, specification and set of standards, and process map.

Application to the DPS will be via a selection questionnaire, evaluation of which may include a virtual or face-to-face site visit. Bidders who are unsuccessful will be able to re-apply to join at any point during the life of the DPS. Successful bidders will be required to sign a Participation Agreement.

The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/scwcsu/aspx/Home


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